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Cataloguing in Publication (CIP)

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Last updated 25 June 2002

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Cataloguing in Publication (CIP)

CMIS Cataloguers provide catalogue records for all new publications produced by the Department of Education and Training, including books, videos, CD-ROMs, etc. This includes the provision of ISBNs and ISSNs. New editions (where any information has changed) of works will need to be assigned a new ISBN. We also assign metadata to new Department of Education and Training websites.

ISBNs
The ISBN (International Standard Book Number) is a unique number assigned to a item by its publisher for tracking and ordering purposes. Publishers, retailers, libraries, agencies and readers use the ISBN as a way to specify a particular item without confusion. CMIS holds the ISBN file for the Department of Education and Training.

ISSNs
The ISSN (International Standard Serial Number) is the standardised international code which allows the identification of any serial publication independently of its country of publication, its language or alphabet, or its frequency, medium, etc. As the ISSN file is held by an external agency, allocation of ISSNs will take longer that the allocation of ISBNs.

Metadata
Metadata is indexing information about the resource which is placed in the coding of the website. It is invisible to the user, however it can be used by search facilities to make searching more precise. It is similar to a catalogue record for a physical resource.

Procedure for obtaining an ISBN/ISSN

  1. Prepare your publication to final draft stage. Please note that new editions (where any information has changed) of works will need to be assigned a new ISBN.
  2. Prepare your title page/title screen.
    • Ensure that the title of the publication is consistent throughout.
    • Make sure that you have stated which section has produced the item.
    • Make sure the year of publication is listed.
  3. Discuss cover design with graphic artist if appropriate and obtain a final draft of the cover.
  4. Allow a minimum of 1 day to obtain your ISBN/ISSN.
  5. Contact us: when you have your final draft copy in hand to arrange lending it to Cataloguing for assigning the ISBN and SCIS number and we will supply you with the following:

What you will receive

  1. ISBN/ISSN
  2. SCIS No. (This number is used by Australian schools to download the record for their library catalogue.)
  3. A draft copy of information to be included in your publication illustrating copyright information and displaying standard layout. This information needs to be inserted at the bottom of the verso of the title page or in an appropriate location for your non-book item, i.e. kit, electronic resource, video, etc.

    e.g.


    TITLE: ........
    SCIS NO. ..........
    ISBN .............

    ©Department of Education and Training [ 2002 ]

    Reproduction of this work in whole or part for
    educational purposes, within an educational
    institution and on condition that it is not offered
    for sale, is permitted by the Department of Education and Training.

    This material is available on request in appropriate
    alternative formats including Braille, audio tape and
    computer disk.

    Further information please contact:

    [Name]
    Department of Education and Training
    151 Royal Street
    East Perth WA 6004

    Telephone: (08) 9264 ?
    Facsimile: (08) 9264 ?
    Email: ? @det.wa.edu.au
    URL: http://www.eddept.wa.edu.au/..?..


    • If you retype any of the information please ensure that the numbers/lettering is exact.
    • Ensure that you have replaced all the items in red with valid information.
  4. Your draft publication will be returned.

Procedure for obtaining metadata

  1. Prepare your website to final draft stage
  2. Allow a minimum of 2 days to obtain your metadata
  3. Contact us:to discuss.