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student CENSUS - PUBLIC & INDEPENDENT PUBLIC SCHOOLS ONLY

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STUDENT  CENSUS  PROCESS
 COMMUNITY KINDERGARTEN, PUBLIC &
INDEPENDENT PUBLIC SCHOOLS

 

HOW TO ACCESS USER GUIDES OR FACT SHEETS BELOW
  • right click on a link below
  • select 'Save Target As...' and accept default location of desktop
  • click the save button
  • When 'File Download' is complete click close button
  • Files can now be accessed, move to an appropriate directory on your system if retaining for school records.

 

INSTRUCTIONS  --  INTEGRIS (SIS)

Step 1 ******  OVERNIGHT PROCESSING IS TAKING LONGER THAN EXPECTED ******************

************ DO NOT SIGN OFF CENSUS UNTIL ALL DATA IS DISPLAYING CORRECTLY ***********

************ EVEN IF SIGN OFF HAPPENS FROM MONDAY 8TH AUGUST ONWARDS **************

 

Schools are advised to complete all validation processes within the current WA Census Module 4.23 (see link to manual below) and produce Forms A2, A2A, EN2, FF2 and EL2 BEFORE logging on to the new Student Census (central office system, step 3 below) to view data.  This means errors, concerns and warnings in Student Census (central office system) should be kept to a minimum.  Ensure data in SIS (school system) is updated and verified prior to the 5TH AUGUST 2011.  All updated student data in SIS (school system) is processed over night (as per FREDA).  Student Census (central office system) will reflect updated school student data the next morning.  Print a hard copy of A2, A2A, EN2, FF2 and EL2 and keep for your school's records - DO NOT use the export option in SIS as it is no longer required.  If any errors remain that require updating in SIS (school system), repeat this step until data is corrected. 

Step 2

  • I have updated school's SIS system as per Step 1 and have retained copies of the A2, A2A, EN2, FF2 and EL2 forms.
  • Please read the Student Census - User Guide - go to Step 3

Step 3

Authorised officers (principals, deputy principals and registrars) can access the new Student Census with their single login 'E number' and password and work through the 'Student Census - User Guide' see step 2.  If any other officer at school requires access to Student Census, please log a call (quoting your 'E' number and 'student census support - school officer needs logon') with the CSC on 9264 5555 or for regional callers 1800 012 828.
  • Student Census - completed with no ERRORS present
  • School's data has been accepted as correct
  • go to Step 4

Step 4

DOES THIS SCHOOL HAVE A LINKED COMMUNITY KINDERGARTEN?

Step 5

COMPLETE THIS SURVEY if school has at least one kindergarten student who is 4 years old on or before 30th June 2011
  • This school does not have any kindergarten students outlined above - go to step 6
  • This school HAS kindergarten students outlined above - using links below, complete the on-line survey below

    • PREPARE REQUIRED DATA PRIOR TO COMPLETING THIS SURVEY
       This survey may be difficult to complete unless you have gathered the necessary information before you commence.  If you have not already done so, a copy of the survey questions is available here.

      Community Kindergartens should complete their own survey.  Contact Janice Holland or on 9264 4121 with any queries

    • Kindergarten Provision (On-Line Survey)

  • Kindergarten Provision (On-Line Survey) completed and all required data is entered
  • go to Step 6

Step 6

DOES THIS SCHOOL HAVE A CAMPUS?

Step 7

ALL PUBLIC & INDEPENDENT PUBLIC SCHOOLS TO COMPLETE THE I2 CENSUS FORM - INDIGENOUS REPORTING AGREEMENT

  • I2 Form (complete and e-mail as an attachment to census@det.wa.edu.au or fax to 9264 4888)
  • I2 Form has been e-mailed or faxed
  • go to Step 8

Step 8

DOES THIS SCHOOL HAVE AN INTENSIVE ENGLISH CENTRE (IEC)?

  • This school is not listed below - Student Census for Integris (SIS) is completed
  • This school is listed below
  • IEC2 Form has been faxed
  • August 2011 Student Census Completed

 

INSTRUCTIONS --- MAZE

Step 1

Any public or independent public schools are required to produce a 'csv' file which will be uploaded into the new Student Census.  Details on how to produce this file and data required is provided below.

Step 2

Step 3

Authorised officer can now access the new Student Census with their single login 'E number' and password and work through the 'Student Census - User Guide' see step 2.

  • Using the 'upload csv' facility, load school's data file
  • Data file has been loaded with success, any adjustments or additions have been made
  • Student Census - completed with no ERRORS present
  • School's data has been accepted as correct
  • go to Step 4

Step 4

DOES THIS SCHOOL HAVE A CAMPUS?

  • This school is not listed below - go to Step 5
  • This school is listed below
  • CAM2 Form has been faxed
  • go to Step 5

Step 5

ALL PUBLIC & INDEPENDENT PUBLIC SCHOOLS TO COMPLETE THE I2 CENSUS FORM - INDIGENOUS REPORTING AGREEMENT

  • I2 Form (complete and e-mail as an attachment to census@det.wa.edu.au or fax to 9264 4888)
  • I2 Form has been e-mailed or faxed
  • go to Step 6

Step 6

DOES THIS SCHOOL HAVE AN INTENSIVE ENGLISH CENTRE (IEC)?

  • This school is not listed below - Student Census for MAZE is completed
  • This school is listed below
  • IEC2 Form has been faxed
  • August 2011 - Student Census Completed