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student CENSUS - Private SCHOOLS ONLY

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STUDENT CENSUS PROCESS
PRIVATE SCHOOLS

**** HOW TO ACCESS USER GUIDES OR FACT SHEETS BELOW ****
(if this process is not followed, your screen may timeout)

right click on a link below
select 'Save Target As...' (Firefox) 'Save Link As..' (Internet Explorer) and accept default location of desktop
click the save button
When 'File Download' is complete click close button
Files can now be accessed, move to an appropriate directory on your system if retaining for school records.

Schools that CAN produce a 'CSV' upload file

Step 1

Any private school that is using a Student Administration System that is able to produce a 'csv' file can upload this file directly into the new Student Census minimising data entry requirements. Details on how to produce this file and data required is provided below.

for all queries regarding the State census requirements, please log a call with the Customer Service Centre (CSC) on 9264 5555 for metro callers, 1800 012 828 for regional callers or e-mail customer.service.centre@det.wa.edu.au. Please advise the Customer Service Representative your name along with your school's name and suburb when calling.
Schools with secondary students using the CSV upload process to check valid previous school codes have been entered
Years 7, 8 and 11 previous school using Alphabetical List of Valid Previous School Codes (Excel)
CSV - Data File Fact Sheet - instructions for schools that use MAZE
Data File Structure available for schools that do not use MAZE
This school has produced required 'csv' file
go to Step 2

Step 2

Please read the Student Census - User Guide - go to Step 3

Step 3

Access the new Student Census using the access code issued as per e-mail dated the 3rd February 2012.

Using the 'upload csv' facility as per upload instructions, load school's data file
Data file has been loaded with success, any adjustments or additions have been made
School has 'signed off' data as correct
Please read the February 2012 Eligibility Criteria and the February 2012 Explanatory Notes for PCF Application - Contact Nick Markostamos or on 9441 1956 for any interpretation of these documents
Per Capita Funding Application is completed as per above Explanatory Notes and Eligibility Criteria, signed and has been faxed to Department of Education Services on 9441 1950
State Student Census COMPLETED

Private Schools that CAN NOT produce a 'CSV' upload file

Step 1

for all queries regarding the census requirements, please log a call with the Customer Service Centre (CSC) on 9264 5555 for metro callers, 1800 012 828 for regional callers or e-mail customer.service.centre@det.wa.edu.au. Please advise the Customer Service Representative your name along with your school's name and suburb when calling.
Please read the Student Census - User Guide - go to Step 2

Step 2

Access the new Student Census using the unique code issued as per e-mail dated the 2nd February January 2012.

School's aggregated data has been entered, accepted and signed off correct
Please read the February 2012 Eligibility Criteria and the February 2012 Explanatory Notes for PCF Application - Contact Nick Markostamos or on 9441 1956 for any interpretation of these documents.
Per Capita Funding Application is completed as per above Eligibility Criteria and Explanatory Notes, is signed and has been faxed to Department of Education Services on 9441 1950
go to Step 3

Step 3

Through the Council of Australian Governments (COAG) every state and territory government have endorsed the implementation of the Australian Early Development Index (AEDI) in all primary schools (or equivalent) throughout Australia. This means that all Pre-Primary teachers from Western Australian schools will be required to complete an AEDI survey for each child in their class in Term 2, 2012. To assist schools in preparing to undertake this task, we request the completion of the attached spreadsheet. Providing ACCURATE information now will help to pre-populate elements of the survey, thereby saving schools time, later, and reducing teacher workload. Please complete and return the spreadsheet below as soon as possible. Completion of the spreadsheet is strongly recommended. Additional AEDI information can be found here.

Download Spreadsheet - complete all columns taking care to confirm physical address details are correct (please avoid using Post Office Box addresses)
When completed, e-mail as an attachment to census@det.wa.edu.au
State Student Census COMPLETED